Management Report

The Management Report is the report that every LC hands in to the MC. The main aim is to prove and document the LC activity in all of the functions and in general.

For ICX you need to make sure to hand in all the documents needed because if there is something missing your LC will receive a fee. This needs to be done for every EP that you recieve during the year. IF you have any questions feel free to ask your VP.

All the documents have to be attached in Hubspot.

FAQ:
Which documents? -> picture.
Where to attach them? in HS Deals AND EP-Account/Trainee Contact

Documents attached to the Deals: signed "Praktikantenverinbarung" | Internship Plan

Why should I do so? -> if documents are missing your LC receive a fee
Who can I ask further questions? -> VP, LCP, Consultant

Short Term iGIP

If the internship is extended and the full internship duration is then longer than 3 month, the full internship is notanymore considered as a short term iGIP
you need to hand in all documents accordant the new case (Student, Mandatory intern or Graduate) for the whole duration of internship (not only of the extension)
·mandatory internship statement is necessary to hand in if the student is doing a mandatory internship and having the DAAD insurance

PBogen

Contract

needs to be signed by EP
no hand writing changing are allowed
either the field of DAAD Insurance or the whole rest is crossed
stamp of the LC
information are consistent with the information of other documents
traineeship dates, salary, etc
full name of the intern is stated

needs to be signed by the company
salary is mentioned
- for intern with ZAV if not short term or mandatory internship: needs to cover the minimum wage
internship dates and weekly working hours of 35 till 40 h are mentioned
company (and its contact details) and full name of the intern are mentioned
no hand writing changing are allowed

Certificate of Enrolment

in German or English,
- if the certificate is in another language you (your intern) need to provide a legally certified translation
Name & full address of the university is stated
full name & date of birth of the student is stated
programme and subject of study are stated (Studiengang and Studienfach)
the estimated end date of the programme of study is mentioned exactly (dd-mm-yyyy)
needs to cover the whole duration of the internship
date, stamp of the university & signature of an authorized person
- automatically generated certificates are also valid without a signature
no hand writing changes are allowed
please use the template stated in the iGIP Knowledge Base

Mandatory Internship Certificate

next to the information mentioned in “Certificate of Enrolment”
- has to be written that an internship is a mandatory and integral part of the course of study
- length of the mandatory internship is mentioned (in months)
- if parts of the mandatory internship already have been done, it should be mentioned with month indication
please use the template stated in the iGIP Knowledge Base
in short term iGIP case: please provide it, if the trainee is doing a mandatory internship and having the DAAD insurance
Examples:
- “In accordance with Article [number] of Higher Education Act [...] industrial training in a work environment is a compulsory part of the program. The course of [name of the course] requires the student to obtain practical experience in the industry as part of the curriculum requirement. The student is required to participate at workplace at least [months in number] months and to produce a final report to be awarded the above qualification. The content of the industrial practice will be XY. The industrial practice is awarded [number] ECTS (credit points).”
- “According to the standard of our [name of the course] program [full name] is required to do an internship in order to finish her studies. The duration of the mandatory internship is not defined by standard of faculty; it is defined by students internship contract with a company.”
- “A [months in number] month internship is a mandatory part of the curriculum and has to be passed in order to graduate”.
- “An [months in number] internship is a mandatory and integral part of the course of study. [full name of intern] has already passed [months in number] months of the mandatory internship”

Internship Plan

the stated template in the ICX Knowledge Base (After Match) is filled-out by the company
full name of the intern is stated
stamp of the company & signature of an authorized person

Passport Copy

following information are stated (page 3)
- Full Name
- Nationality
- Date & place of birth
- Sex
- Date of issue
- Date of expiry
- Passport No.
- Signature of bearer
- Authority
- Picture

Graduation Certificate

in German or English,
- if the certificate is in another language you (your intern) needs to provide a legally certified translation
graduation date is mentioned
- the time between the graduation date and the starting date of the internship must be not more than 18 months

Verpflichtungserklärung (for Short Term)

it is mentioned that the intern has for each month, which he spends in Germany, minimum 670 Euro to cover his living·
full name of the intern is stated
·a bank statement confirming the “Verpflichtungserklärung” is needed